Every Google docs shortcut that you must know to improve efficiency

2019 Jan. 04

Google Docs Keyboard Shortcuts

We are here to know about what is Google Docs shortcuts that we can use while operating google docs for our convenience. Google Docs is a web-based application on which documents and spreadsheets can be created, edited, stored online and accessed anywhere online. Google Docs can be used from anywhere having an internet connection and a full-featured browser. It is a part of a versatile package of online applications offered by Google.

Users can create, import, edit, update documents and spreadsheets in a different variety of fonts and file formats, including text with formulas, lists, tables, and images. Google docs are compatible with most of the presentation software and word processor applications. Users can control the access to their documents and share with anyone they want to. It is really helpful for publishing within an enterprise, maintaining blogs and so on. As to make it really convenient to work we should know the shortcuts so that it is really helpful while working on it.

The shortcuts are categorized into below categories:

  • Computer Shortcuts: It is categorized into two different types which are Windows and Mac.

  • iPhone & iPad Shortcut: This is for mobile devices

Computer & Desktop Shortcuts

Google Docs Windows Shortcuts

Common Action Shortcuts

Let's start to know about the Common actions that we use in day to day life. The shortcuts for the same are given below.

  • To copy- Ctrl + c
  • To Cut- Ctrl + x
  • To Paste- Ctrl + v
  • To Paste without formatting- Ctrl + Shift + v
  • To Undo- Ctrl + z
  • To Redo- Ctrl + Shift + z
  • To Insert or edit link- Ctrl + k
  • To Open link- Alt + Enter
  • To show common keyboard shortcuts- Ctrl + /
  • To save- Ctrl + s
  • To Print- Ctrl + p
  • To Open- Ctrl + o
  • To Find- Ctrl + f
  • To Find and Replace- Ctrl + h
  • To Find again- Ctrl + g
  • To Find Previous- Ctrl + Shift + g
  • To Hide the menus- Ctrl + Shift + f
  • To Insert Page break- Ctrl + Enter
  • To  Search the menus- Alt + /

Google Docs Desktop - Common actions

Text Formatting Shortcuts

Following the common actions shortcuts, we have text formatting shortcuts which can be used to save our time and keep it really handy so that we can change the way we want the words to be i.e. changing the way it looks. Subscript on google docs, Superscript on google docs, can also be easily done seeing the shortcuts.

  • To make the characters Bold- Ctrl + b
  • To make the characters Italic- Ctrl + i
  • To underline the characters- Ctrl + u
  • To strikethrough the characters- Alt + Shift + 5
  • To make the characters superscript- Ctrl + .
  • To make the characters subscript- Ctrl + ,
  • To copy text formatting- Ctrl + Alt + c
  • To paste text formatting- Ctrl + Alt + v
  • To clear text formatting- Ctrl + \
  • To increase the font size- Ctrl + Shift + >
  • To decrease the font size- Ctrl + Shift + <

text formatting shortcuts for windows

Paragraph Formatting Shortcuts

We write many paragraphs in an article so formatting each one of it becomes difficult so to make it easy we have shortcuts that can be used. So following up with the Text Formatting shortcuts now we have Paragraph Formatting shortcuts for you.

  • To increase paragraph indentation- Ctrl + ]
  • To decrease paragraph indentation- Ctrl + [
  • To apply a normal text style- Ctrl + Alt + 0
  • To apply heading style(1-6)- Ctrl + Alt + [1-6]
  • To left align- Ctrl + Shift + l
  • To center align- Ctrl + Shift + e
  • To right align- Ctrl + Shift + r
  • To justify- Ctrl + Shift + j
  • For numbered list- Ctrl + Shift + 7
  • For bulleted list- Ctrl + Shift + 8
  • To move the paragraph up/down- Alt + Shift + Up/down arrow

paragraph formatting google docs shortcuts

Images and Drawing Shortcuts

We tend to use images and format them. Below are the shortcuts for formatting the pictures as we wish to we have it for you.

  • To resize larger- Ctrl + Alt + k
  • To resize larger horizontally- Ctrl + Alt + b
  • To resize vertically- Ctrl + Alt + i
  • To resize smaller- Ctrl + Alt + j
  • To resize smaller horizontally- Ctrl + Alt + w
  • To resize smaller vertically- Ctrl + Alt + q
  • To rotate clockwise by 15°- Alt + Right arrow
  • To rotate clockwise by 1°- Alt + Shift + Right arrow
  • To rotate counterclockwise by 15°- Alt + Left arrow
  • To rotate counterclockwise by 1°- Alt + Shift + Right arrow
  • To close drawing editor- Shift + Esc

Google Docs Desktop shortcuts - images and drawing

Comments and Footnotes Shortcuts

We use comments or footnotes so we have shortcuts for insertion of comment, open discussion thread and so on.

  • To insert comment- Ctrl + Alt + m
  • To open discussion thread- Ctrl + Alt + Shift + a
  • To enter current comment- Ctrl + Enter
  • To insert footnote- Ctrl + Alt + f
  • To move to current footnote- holding Ctrl + Alt, press e then f
  • To move to next footnote- holding Ctrl + Alt, press n then f
  • To move to previous footnote- holding Ctrl + Alt, press p then f

comments and footnotes google docs shortcuts

We use menu option so many times. Just to keep it easy for you we have listed shortcuts to be used on Google Chrome Browser and other browsers as well.

  • For context menu- Ctrl + Shift + x ; Ctrl + Shift + \
  • For the file menu- Alt + f
  • For edit menu- Alt + e
  • For view menu- Alt + v
  • For insert menu- Alt + i
  • For the format menu- Alt + o
  • For tools menu- Alt + t
  • For the table menu- Alt + b
  • For help menu- Alt + h
  • For accessibility menu- Alt + a
  • For input tools menu- Ctrl + Alt + Shift + k
  • For toogle input controls- Ctrl + Shift + k
  • To show your browser's context menu- Shift + right-click

menus docs shortcuts

Text Selection with Keyboard Shortcuts

We select some text for formatting them once in a while. For example, if you have to make something bold or italics or any other format change, we need to select text here are a few shortcuts for text selection.

  • To select all- Ctrl + a
  • To extend selection one character- Shift + Left/right arrow
  • To extend selection one line- Shift + Up/down arrow
  • To extend selection one word- Ctrl + Shift + Left/right arrow
  • To extend the selection to the beginning of the line- Shift + Home
  • To extend the selection to the end of the line- Shift + End
  • To extend the selection to the beginning of the document- Ctrl + Shift + Home
  • To extend the selection to the end of the document- Ctrl + Shift + End
  • To select current list item- Holding Ctrl + Alt + Shift, press e then i
  • To select all list items at the current level- Holding Ctrl + Alt + Shift, press e then o

text selection shortcuts for google docs

Screen Reader Shortcuts

The screen reader support is a mode in Google docs for the visually impaired audience to use a computer. Below are a few shortcuts which help the user to use Screen reader mode.

  • To enable screen reader support- Ctrl + Alt + z
  • For speak selection- Ctrl + Alt + x
  • To speak from cursor location- Ctrl + Alt + r
  • To announce cursor location- Holding Ctrl + Alt, press a then l
  • To announce formatting at cursor location- Holding Ctrl + Alt, press a then f
  • To speak the table column and row header- Holding Ctrl + Alt + Shift, press t then h
  • To speak the table cell location- Holding Ctrl + Alt + Shift, press t then n
  • To speak the table row header- Holding Ctrl + Alt + Shift, press t then r
  • To speak the table column header- Holding Ctrl + Alt + Shift, press t then c

screen reader shortcuts

To navigate easily through Google docs, below are a few shortcut options which can help you utilize google docs better.


Google Docs Desktop shortcuts - navigation shortcuts

Document Navigation Shortcuts

We generally proofread an article many times before publishing it finally so for navigating through the documents we have shortcuts for you which can be really helpful.

  • To move to next heading- Holding Ctrl + Alt, press n then h
  • To move to the previous heading- Holding Ctrl + Alt, press p then h
  • To move to next heading(1-6)- Holding Ctrl + Alt, press n then [1-6]
  • To move to previous heading(1-6)- Holding Ctrl + Alt, press a then [1-6]
  • To move to next graphics- Holding Ctrl + Alt, press n then g
  • To move to previous graphics- Holding Ctrl + Alt, press p then g
  • To move to next list- Holding Ctrl + Alt, press n then o
  • To move to the previous list- Holding Ctrl + Alt, press p then o
  • To move to next item in the current list- Holding Ctrl + Alt, press n then i
  • To move to the previous item in the current list- Holding Ctrl + Alt, press p then i
  • To move to next link- Holding Ctrl + Alt, press n then l
  • To move to the previous link- Holding Ctrl + Alt, press p then l
  • To move to next bookmark- Holding Ctrl + Alt, press n then b
  • To move to the previous bookmark- Holding Ctrl + Alt, press p then b
  • To move to next formatting change- Holding Ctrl + Alt, press n then w
  • To move to previous formatting change- Holding Ctrl + Alt, press p then w
  • To move to next edit- Holding Ctrl + Alt, press n then r
  • To move to the previous edit- Holding Ctrl + Alt, press p then r

document navigation google docs shortcuts

Table Navigation Shortcuts

We use tables in our articles to navigate through we have shortcuts which are listed below.

  • To move to the start of the table- Holding Ctrl + Alt + Shift, press t then s
  • To move to the end of the table- Holding Ctrl + Alt + Shift, press t then d
  • To move to the start of the table column- Holding Ctrl + Alt + Shift, press t then i
  • To move to the end of the table column- Holding Ctrl + Alt + Shift, press t then k
  • To move to the next table column- Holding Ctrl + Alt + Shift, press t then b
  • To move to the previous table column- Holding Ctrl + Alt + Shift, press t then v
  • To move to the start of the table row- Holding Ctrl + Alt + Shift, press t then j
  • To move to the end of the table row- Holding Ctrl + Alt + Shift, press t then l
  • To move to the next table row- Holding Ctrl + Alt + Shift, press t then m
  • To move to the previous table row- Holding Ctrl + Alt + Shift, press t then g
  • Exit table- Holding Ctrl + Alt + Shift, press t then e
  • To move to the next table- Holding Ctrl + Alt + Shift, press n then t
  • To move to the previous table- Holding Ctrl + Alt + Shift, press p then t

table navigation google docs shortcuts

Miscellaneous Tools

For other tools and navigation options in Google Docs, below are a few direct shortcuts:

  • To open revision history- Ctrl + Alt + Shift + h
  • To open explore tool- Ctrl + Alt + Shift + i
  • To open dictionary- Ctrl + Shift + y
  • For word count- Ctrl + Shift + c
  • To start voice typing- Ctrl + Shift + s
  • To page up- Page Up
  • To page down- Page Down
  • To move to next misspelling- Ctrl + '
  • To move to previous misspelling- Ctrl + ;
  • To insert or move to header- Holding Ctrl + Alt, press o then h
  • To insert or move to footer- Holding Ctrl + Alt, press o then f
  • To move focus to popup- Holding Ctrl + Alt, press o then p
  • To open chat inside the document- Shift + Esc
  • To move focus out of document text- Ctrl + Alt + Shift + m
  • To return focus to document text- Esc
  • To focus containing webpage- Ctrl + Shift + Esc

tools and navigation google docs shortcuts for windows

Mac Shortcuts

Common Action Mac Shortcuts

As we have already seen the shortcuts for windows, but if you're a MAC user, we've still got your back. The common actions shortcuts for the same are below:

  • To copy- ⌘ + c
  • To Cut- ⌘ + x
  • To Paste- ⌘ + v
  • To Paste without formatting- ⌘ + Shift + v
  • To Undo- ⌘ + z
  • To Redo- ⌘ + Shift + z
  • To Insert or edit link- ⌘ + k
  • To Open link- Option + Enter
  • To show common keyboard shortcuts- ⌘ + /
  • To save- ⌘ + s
  • To Print- ⌘ + p
  • To Open- ⌘ + o
  • To Find- ⌘ + f
  • To Find and Replace- ⌘ + h
  • To Find again- ⌘ + g
  • To Find Previous- ⌘ + Shift + g
  • To Hide the menus- ⌘ + Shift + f
  • To Insert Page break- ⌘ + Enter
  • To  Search the menus- Option + /

common actions.JPG

Text Formatting Shortcuts in Mac

For formatting, the texts that we have written in an article or blog, Below mentioned Text formatting shortcuts are for you to go through.  For example, Subscript on google docs, Superscript on google docs, can also be easily done using these shortcuts.

  • To make the characters Bold-  + b
  • To make the characters Italic-  + i
  • To underline the characters-  + u
  • To strikethrough the characters-  + Shift + 5
  • To make the characters superscript- ⌘ + .
  • To make the characters subscript-  + ,
  • To copy text formatting-  + Option + c
  • To paste text formatting-  + Option + v
  • To clear text formatting-  + \
  • To increase the font size- ⌘ + Shift + >
  • To decrease the font size- ⌘ + Shift + <

text selection mac shortcuts for google docs

Paragraph Formatting Shortcuts in Mac

Once the article is written, one of the most difficult tasks is to make all the para formatting correct and in-sync. Below are a few shortcuts that can be used for quick para format editing instead of spending an enormous amount of time editing them individually.

  • To increase paragraph indentation-  + ]
  • To decrease paragraph indentation-  + [
  • To apply a normal text style-  + Option + 0
  • To apply heading style(1-6)-  + Option + [1-6]
  • To left align-  + Shift + l
  • To center align-  + Shift + e
  • To right align-  + Shift + r
  • To justify-  + Shift + j
  • For numbered list-  + Shift + 7
  • For bulleted list-  + Shift + 8

paragraph formatting google docs mac shortcuts

Images & Drawing Shortcuts

Just think about it that how cool it would be if we can resize, rotate the image without even touching the mouse just by knowing the keyboard shortcuts that are given below.

  • To resize larger-  + Alt + k
  • To resize larger horizontally-  + Alt + b
  • To resize vertically-  + Alt + i
  • To resize smaller-  + Alt + j
  • To resize smaller horizontally-  + Alt + w
  • To resize smaller vertically-  + Alt + q
  • To rotate clockwise by 15°- Option + Right arrow
  • To rotate clockwise by 1°- Option + Shift + Right arrow
  • To rotate counterclockwise by 15°- Option + Left arrow
  • To rotate counterclockwise by 1°- Option + Shift + Right arrow
  • To close drawing editor- Shift + Esc

images and drawings.JPG

Comments & Footnotes Shortcuts in Mac

While reviewing our work we have to keep things in our mind and most of the time we tend to forget it so we add comments to it or footnotes so that it gets easier while we make a final edit to our work. The shortcuts for the same are as below:

  • To insert comment-  + Option + m
  • To open discussion thread-  + Option + Shift + a
  • To enter current comment- Ctrl + Enter
  • To insert footnote-  + Option + f
  • To move to the current footnote- holding Ctrl + , press e then f
  • To move to next footnote- holding Ctrl + , press n then f
  • To move to the previous footnote- holding Ctrl + , press p then f

comments and footnotes google docs shortcuts

To navigate through the menus and finding the exact thing what we want to do takes time. We can use the keyboard shortcuts which would be really helpful for us.

  • For context menu- Ctrl + Shift + x ; Ctrl + Shift + \
  • For the file menu- Alt + f
  • For edit menu- Alt + e
  • For view menu- Alt + v
  • For insert menu- Alt + i
  • For the format menu- Alt + o
  • For tools menu- Alt + t
  • For the table menu- Alt + b
  • For help menu- Alt + h
  • For accessibility menu- Alt + a
  • For input tools menu- Ctrl + Alt + Shift + k
  • For toggle input controls- Ctrl + Shift + k
  • To show your browser's context menu- Shift + right-click

menus.JPG

Text Selection with Keyboard shortcuts in Mac

Selecting a text without using the mouse would be easy if we know these shortcuts:

  • To select all-  + a
  • To extend selection one character- Shift + Left/right arrow
  • To extend selection one line- Shift + Up/down arrow
  • To extend the selection to the beginning of the line- Shift + Fn + Left arrow
  • To extend selection one paragraph- Option + Shift + Up/Down arrow
  • To extend the selection to the end of the line- Shift + Fn + Right arrow
  • To extend the selection to the beginning of the document-  + Shift + Up arrow
  • To extend the selection to the end of the document-  + Shift + Down arrow
  • To select current list item- Holding Ctrl +  + Shift, press e then i
  • To select all list items at the current level- Holding Ctrl +  + Shift, press e then o

text selection shortcuts for google docs

Screen Reader Support Shortcuts in Mac

The screen reader support is a mode in Google docs for the visually impaired audience to use a computer. Below are a few shortcuts which help the user to use Screen reader mode.

  • To enable screen reader support- Option +  + z
  • For speak selection- Ctrl +  + x
  • To speak from cursor location- Ctrl +  + r
  • To announce cursor location- Holding Ctrl + , press a then l
  • To announce formatting at cursor location- Holding Ctrl + , press a then f
  • To speak the table column and row header- Holding Ctrl +  + Shift, press t then h
  • To speak the table cell location- Holding Ctrl +  + Shift, press t then n
  • To speak the table row header- Holding Ctrl +  + Shift, press t then r
  • To speak the table column header- Holding Ctrl +  + Shift, press t then c

screen reader google docs mac shortcuts

To navigate through the document below are a few shortcuts that can be used for quick and efficient navigation.

navigation.JPG

Document Navigation Shortcuts in Mac

To navigate through the documents we can use the keyboard shortcuts which are listed below.

  • To move to next heading- Holding Ctrl + , press n then h
  • To move to the previous heading- Holding Ctrl + , press p then h
  • To move to next heading(1-6)- Holding Ctrl + , press n then [1-6]
  • To move to previous heading(1-6)- Holding Ctrl + , press a then [1-6]
  • To move to next graphics- Holding Ctrl + , press n then g
  • To move to previous graphics- Holding Ctrl + , press p then g
  • To move to next list- Holding Ctrl + , press n then o
  • To move to the previous list- Holding Ctrl + , press p then o
  • To move to next item in the current list- Holding Ctrl + , press n then i
  • To move to the previous item in the current list- Holding Ctrl + , press p then i
  • To move to next link- Holding Ctrl + , press n then l
  • To move to the previous link- Holding Ctrl + , press p then l
  • To move to next bookmark- Holding Ctrl + , press n then b
  • To move to the previous bookmark- Holding Ctrl + , press p then b
  • To move to next formatting change- Holding Ctrl + , press n then w
  • To move to previous formatting change- Holding Ctrl + , press p then w
  • To move to next edit- Holding Ctrl + , press n then r
  • To move to the previous edit- Holding Ctrl + , press p then r

document navigation google docs shortcuts for mac

Table Navigation Shortcuts in Mac

To navigate through the table to find or edit data we can easily use the shortcuts available for us.

  • To move to the start of the table- Holding Ctrl +  + Shift, press t then s
  • To move to the end of the table- Holding Ctrl +  + Shift, press t then d
  • To move to the start of the table column- Holding Ctrl +  + Shift, press t then i
  • To move to the end of the table column- Holding Ctrl +  + Shift, press t then k
  • To move to the next table column- Holding Ctrl +  + Shift, press t then b
  • To move to the previous table column- Holding Ctrl +  + Shift, press t then v
  • To move to the start of the table row- Holding Ctrl +  + Shift, press t then j
  • To move to the end of the table row- Holding Ctrl +  + Shift, press t then l
  • To move to the next table row- Holding Ctrl +  + Shift, press t then m
  • To move to the previous table row- Holding Ctrl +  + Shift, press t then g
  • Exit table- Holding Ctrl +  + Shift, press t then e
  • To move to the next table- Holding Ctrl +  + Shift, press n then t
  • To move to the previous table- Holding Ctrl +  + Shift, press p then t

table navigation google docs shortcuts for mac

Miscellaneous Shortcuts in Mac

Other tools and navigation shortcuts for MAC can be known from the list below which would be really convenient and time-saving as we don't have to go search for the options anywhere.

  • To open revision history-  + Option + Shift + h
  • To open explore tool-  + Option + Shift + i
  • To open dictionary-  + Shift + y
  • For word count-  + Shift + c
  • To start voice typing-  + Shift + s
  • To page up- Fn+ Up arrow
  • To page down- Fn + Down arrow
  • To move to next misspelling-  + '
  • To move to previous misspelling- + ;
  • To insert or move to header- Holding Ctrl + , press o then h
  • To insert or move to footer- Holding Ctrl + , press o then f
  • To move focus to popup- Holding Ctrl + , press e then p
  • To move focus out of document text-  + Option + Shift + m
  • To return focus to document text- Esc
  • To focus containing webpage- Ctrl + Shift + Esc

tools and navigation google docs shortcuts for mac

Mobile Shortcuts

Iphone & Ipad Shortcuts

Common Action Shortcuts

We also have the shortcuts that can be used for docs in an iPad or iPhone. We have common actions shortcuts which would be really easy for you to use.

Common Actions.JPG

Text Formatting Shortcuts

Text formatting shortcuts which can be used while handling the document are listed below.

text formatting google docs shortcuts for ipad

Paragraph Formatting Shortcuts

To format the paragraph while we know the shortcuts listed below can be really useful.

paragraph formatting google docs shortcuts for iphone


Text Selection Shortcuts

To select text through the keyboard would make our work damn easy if we have to make some changes. To know the shortcuts you can check on the list which is below.

text selection shortcuts for iphone

Document Navigation Shortcuts

To navigate through the document, sometimes its difficult to hop between the beginning and the end of the article or jumping from para to para is equally challenging. We can use the below shortcuts which are listed below.

document navigation google docs shortcuts for iphone

Table Navigation Shortcuts in Iphone

Table navigation is difficult when you are doing things like account management, etc. With calculations and jumping between multiple tables, here are a few shortcuts which would help you make the transition smooth.

table navigation google docs shortcuts for iphone

Conclusion

So these were a few keyboard shortcuts for Google Docs which can be used on a day to day basis. It will make life simpler and save an enormous amount of time while using Google Docs. Hope you found this article helpful. You can quickly jump to Google sheets Shortcuts and learn more about Google sheets shortcuts.

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